Superintendent’s Awards for Excellence in Museum Education

Award Entry Instructions

The Superintendent’s Awards for Excellence in Museum Education Competition recognizes the outstanding achievements in California museum programs that serve K-12 students and/or educators. The competition is the joint project of the sponsors, the California Association of Museums (CAM) and the Office of the State Superintendent of Public Instruction. Over the past five years, the competition has received 106 entries, representing a diverse range of institutions that demonstrate the vibrant contributions museums make to California’s K-12 educational system.

ENTRY DEADLINE:

THURSDAY,DECEMBER 1, 2016

Entry Instructions:

All entry forms and required attachments must be submitted on/before Thursday, December 1, 2016.

Read the guidelines and entry instructions prior to submitting your entry.

Entry forms can only be submitted online through the following URL: https://calmuseums.wufoo.com/forms/2017-superintendents-award-entry-form/

Notifications:

Immediately after submitting an entry, entrants will be redirected to a submittal confirmation page and receive an email notification.

All entrants will be notified of the awards in early January 2017.

Questions:

Contact Celeste DeWald, CAM’s Executive Director, by phone at 831-471-9970 x102 or by e-mail cam@calmuseums.org

Web page:

Superintendent’s Awards for Excellence in Museum Education webpage: http://calmuseums.org/SuperAward


 Entry Guidelines and Requirements

Eligibility

 

All types of museums are invited to submit entry forms, including zoos, aquariums, science centers, children’s museums, botanical gardens, and historical societies. Each museum that enters must be located in California and be a legally organized nonprofit organization or government entity. Foundations, friends groups, or services organizations that collaborate with multiple museums to administer the program are also eligible.

The 2016 awardees are not eligible to enter the 2017 award competition.

The education program must have served K-12 students and/or educators between November 30, 2015 and December 1, 2016.

No entry fee is required. CAM membership is encouraged but not required.

Presentation of Awards

All entrants will be notified of the award results in January 2017. The winning programs will be presented with their awards by the State Superintendent of Public Instruction (or his designee) at a CAM event in Sacramento on Thursday, March 30, 2017, held in conjunction with CAM’s annual conference.  Representatives will be asked to give a short presentation about their award-winning program that same day. The winner will also receive statewide recognition through CAM and the Office of the State Superintendent of Public Instruction, which may include announcements in CAM e- News, a press release generated from the Office of Education, and information on the competition sponsors’ websites and social media networks.

Entry Instructions 

All entry forms must be submitted on or before Thursday, December 1, 2016 at 11:59pm. Each entry must include the following components to be eligible:

  • Completed entry form
  • Narrative in Word or PDF format, no longer than four typed pages
  • One or two photographs in JPG format
  • Up to two letters of support or other documentation from program participants, in Word of PDF format (optional)


Prepare and assemble your narrative, photograph(s), and entry form information according
to the instructions below. When ready to submit your entry, go to the following URL: https://calmuseums.wufoo.com/forms/2017-superintendents-award-entry-form/ and click on “Submit Entry Here” at the bottom of the page.

Immediately after submitting an entry, entrants will be redirected to a submittal confirmation page and receive an email notification.

Selection Process

Prior to referring the entries to State Superintendent of Public Instruction for final selection, a Selection Committee will score the entries based on the following criteria:

  • Program Design (maximum 2 points)
  • Evidence of Excellence (maximum 4 points)
  • Planning / Evaluation (maximum 2 points)
  • Innovation (maximum 2 points)

After a formal evaluation and scoring by the Selection Committee, the State Superintendent of Public Instruction, Tom Torlakson, will chose the final recipients. A link to the scoring rubric is available online.

Two to six awards will be selected at the discretion of the State Superintendent of Public Instruction based on the information provided in the entry forms and the recommendations of CAM’s Selection Committee. At least one third of the awards will be given to eligible organizations with annual operating budgets less than $2 million.

Entry Form Requirements

The entry form includes fields and/or questions to be completed online. Please assemble the information needed to complete the following fields and answer the following questions in the entry form:

Museum Name: Address: City/State/Zip:

Museum website address:

Museum’s annual operating budget range:

Contact person: Contact’s email: Contact’s phone number: Program title:

Type of education program (Check all that apply):

Target audience (Check all that apply):

Program partners:

How many K-12 students were served through this education program between November 30, 2015 and December 1, 2016?

How many teachers were served through this education program between November 30, 2015 and December 1, 2016?

Narrative Requirements

The narrative is a separate document that must be ready to upload when submitting your entry form. The narrative must be four (4) pages or less in length (see additional requirements below).

The narrative must address the following questions, in the following order:

Institutional Profile: Provide general information about your institution. This may include mission/purpose, annual number of visitors, description of the collection and/or exhibitions, and other information relevant to your program. (Recommended length: 100 words or less)

Program Description: Provide a description of the education program. This may include program goals and learning outcomes, a description of all components of the experience, how the program supports your institution’s educational mission, and other relevant information.

Statement of Excellence: Provide a narrative describing how this program represents excellence and/or is a model of innovation. Describe how the program reflects professional museum standards, supports the California State Board of Education’s content standards, meets or exceeds the needs of its audience, embodies innovative strategies, and/or serves as a model for other museums.

Audience Awareness and Evaluation: Identify the program’s target audiences. Describe the thinking, studies, or processes the museum education team engaged in to gain insight into the needs/interests of these audiences, provide examples of how this understanding was considered or incorporated into the planning process, and/or describe how the program reflects a diversity of perspectives or learning styles. Briefly summarize any evaluation results.

The font type and size must be Arial 12 in the narrative text. The margins must be at least ¾” on the right, left, top, and bottom, on a standard 8 ½” by 11” white page. Paragraphs may have either a first line indent of five spaces, or may be separated by a blank line. Use of black-and- white or color tables, charts, and/or photos is allowed. The font size for text that appears in these graphic images may be smaller than the Arial 12 font required for narrative text; however, the font size must not be smaller than Arial 8. Applications that fail to adhere to these instructions may not be reviewed. If additional pages or attachments are added beyond the allowable four pages, the additional pages and/or attachments will be removed before the application is reviewed.

 The narrative should be uploaded in the following format:

  • DOC, DOCX or PDF format
  • No more than four (4) pages in length
  • File naming convention (30 characters or less):
    • Part or all of the museum name should be referenced
    • Example “museumofart_narrative.doc” or “museumofart_narrative.pdf”

  • Photography requirements
    • Each entrant must submit at least one (1) digital photograph as part of its electronic entry package.
    • A second digital photograph is optional.
    • The photograph should capture the spirit, personality, and special qualities of the program.
    • Each photograph should be uploaded in the following format:JPEG format300 dpi resolution (minimum
    • File naming convention (30 characters or less)
    • Part or all of the museum name should be referencedExample “museumofart_photo.jpg” or “museumofart_photo2.jpg”
  • Supporting Documentation Requirements

    • Each entrant has the option of submitting one (1) or two (2) letters of support, thank you notes, and/or other supporting documents from participating teachers or students.
    • Each document must not exceed one page in length.
    • These supporting documents are not required. The documents should help demonstrate the effectiveness and special qualities of the program.

     

    The optional supporting document(s) should be uploaded in the following format:

    • DOC, DOCX or PDF format
    • No more than one (1) page in length
    • File naming convention (30 characters or less):
    • Part or all of the museum name should be referenced
    • Example “museumofart_supdoc.doc” or “museumofart_supdoc2.pdf”

 

Competition Policies

All entry materials become the property of the competition sponsors and entrants agree to allow CAM and the Office of the State Superintendent of Public Instruction to use photographs of the winning program, at no charge, in publications, announcements, and presentations about the award and/or the competition. Entrants warrant that they have the right to allow such use. Institutions will be credited in any published reference to the winning entry.

 

Contact Information

For questions or additional information, please contact:
Celeste DeWald, Executive Director California Association of Museums
P.O. Box 1455
Santa Cruz, CA 95061-1455 Phone: 831-471-9970 x102
Email: cam@calmuseums.org